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4-H Youth Development Home »  Staff Resources & Youth Line Home » Program Policies

UW-Extension Policies

Financial Management

Participant Approval and Release of Information

  • Cooperative Extension Photo Release Policy - Cooperative Extension has adopted an official release form for use by all faculty and staff who publish pictures and/or video in which people appear.
  • Human Subjects Protection - Human Subjects Protection is about safeguarding the welfare and protecting the rights of individuals who participate as subjects in research and non-research assessments sponsored by UW Extension. The web site includes links to the Human Subjects Protection certification training course, a decision tree and other helpful documents.

Records Management

  • PDF Icon UW-Extension Policy for 4-H Youth Development Records Retention Updated May 2013 (2 pages, 52KB)

    This document outlines records that need to be retained; the length of retention; method of storage and disposal action.

    It is also suggested to check with the department head in your county to determine if there are any county records retention policies that apply to 4-H Youth Development programs locally.

    Other records you may consider retaining are historical data to gather trend information for programming purposes.

    If you have older club records that you no longer need or have storage space and they have historical value – please explore your local historical society or the Steenbock Library located in Madison.  This University of Wisconsin Madison library is the home to other statewide UW-Extension and 4-H Youth Development historical records.

  • Sensitive Data Policy - The university has a legal obligation to prevent unauthorized access to sensitive personal data under Wisconsin Act 138 and under various provisions of federal law.
  • pdf document Cooperative Extension Mailing List Policy - Policy relates to lists of names, addresses, and telephone numbers.
  • PDF File UW-Extension Administrative Policy - Open Records Requirements (1 page, 13 KB) - The Vice-Chancellor (Provost) for the University of Wisconsin-Extension (UW-Extension) is the custodian of records for the UW-Extension. All open records requests should be forwarded to the Provost's Office.

Expanding Program Access to Clientele with Limited English Proficiency