How Can I Use and Communicate the Results?

The whole point of evaluation is to have credible, useful information to USE in making decisions and improving your work. Hopefully you thought about how you will use your evaluation - who will use what information for what purpose - during the initial planning stage and you designed your evaluation with use in mind. Once you have your results, think creatively about other ways you might use your evaluation information.

Overview

• Using Your Evaluation: Communicating, Reporting, Improving (22 slides, 4492KB). This Power Point covers why we communicate and the Who? What? How? and When? with tips for effective communications and common myths.
• Using Graphics (31 slides, 1884 KB). This Power Point provides tips and examples of bar graphs, pie charts, line graphs, illustrations and photographs to make your presentations more interesting and understandable.
• Using Graphics to Report Evaluation Results (16 pages, 884 KB) - Guide from UW-Extension Program Development and Evaluation about when to use different graphics and characteristics of effective graphics.
• Basics of Good Evaluation Reporting (2 pages, 23 KB) – Quick Tip from UW-Extension Program Development and Evaluation

Samples

This section includes ways to communicate evaluation data to stakeholders, clientele, and colleagues. Consider that each of these samples can have multiple uses for a variety of audiences.

• Executive summary
  • YAR Annual Report 2007-2008 Kenosha County (4 pages, 206 KB) Prepared by John de Montmollin
  • Duluth Superior Area Community Foundation Report 2009 (5 pages, 54.5 KB) Prepared by Joan Wimme
  • Columbia County Teen Court Report 2005-2007 (16 pages, 1.24 KB) Prepared Meg McCullough and submitted by Nancy Miller
• Impact Reports (county version of A&C, Animal Science)
  • 2009 Impact Report for Douglas County (2 pages, 482 KB) Prepared by Joan Wimme and Sarah Wilcox and colleagues in the Douglas County UW-Extension office.
  • 2008 Impact Report 4-H Youth Development Douglas County (2 pages, 848 KB) Prepared by Sarah Wilcox
  • 2008 Annual Report to the Iron County Board Prepared by Gloria Fauerbach and colleagues in the Iron County UW-Extension office
  • Columbia County Board Annual Report 2008 ( 4 pages, 112 KB) Prepared by Karen Nelson and colleagues in the Columbia County UW-Extension office
  • FLAG Report to Columbia County Board (1 page, 560 KB) Includes statistics and pictures demonstrating impact. Prepared by Karen Nelson.
• Success Stories
  • Success Story Mexico Cultural Immersion (1 page, 29.5 KB) Prepared by Denise Retzleff and Marie Stafford
  • Success Story 4-H Financial Accountability(1 page, 36 KB) Prepared by René Mehlberg
  • 2001 Annual Accomplishment Report Using Logic Models to communicate impact. (15 pages, 145 KB) Prepared by Merry Klemme
    • The Journal Of Extension article that reports the KIDS KLUB program from the Annual Accomplishment Report above. http://www.joe.org/joe/2002october/iw5.php
• News Releases
  • 5th Graders Give Back to the Community (1 page, 50 KB) Prepared by Denise Retzleff
  • 4-H Camp Counselors Gain Skills while Leading Youth (1 page, 28 KB) Prepared by Karen Nelson
  • Youth Leadership Group Flourishes through Wood County 4-H (1 page, 31.5 KB) Prepared by Kyli Brown
• Recruiting or Fund Development Announcement
  • Robotics Project Fund-Development Brochure (2 pages, 901 KB) Prepared by Karen Nelson
• Grant Request
  • Grant Request for WAE4-HYDP Professional Development Funds 2009 ( 5 pages, 116 KB) Prepared by Maria Habib
• Other Creative Ideas
  • Kenosha YAR Reflection Journal Example(1 page, 62.2 KB) Prepared by John de Montmollin

4-H Youth Development Guidelines

• Guidelines for Writing Your Annual Accomplishment Report - Outlines components of an annual accomplishment report for 4-H Youth Development faculty and staff.
• Sample Annual Accomplishment Reports - Annual accomplishment reports can be prepared using a variety of writing styles.
• Success Story Guidelines - Guidelines and samples for writing success stories, a 4-H Youth Development success story example is located on page 24 of the guidelines.
• Guidelines for Preparing an Impact Statement - An impact statement is a brief narrative statement reflecting local accomplishments and results achieved toward an identified state team outcome.
• Sample 4-H Youth Development Impact Statements (4 pages, 57 KB) - Generally, impact statements should be brief in nature, approximately 75 words or less. When writing an impact statement include information about who benefited,and the results and impacts of the educational effort.

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